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Wedding Day Timeline

A complete wedding day timeline from prep to send-off.

A full wedding day template covering hair and makeup, photos, ceremony, cocktails, dinner, dancing, and send-off. 12 timed blocks across about 12 hours. Built around a 4:00 PM ceremony — easy to shift earlier or later.

Use this template — free →

What's included

  • 12 timed blocks for the full wedding day
  • Realistic timing for hair, makeup, photos, ceremony, reception
  • Buffer time built in for the inevitable delays
  • Suggested 10:00 AM start to 10:00 PM send-off

Sample schedule

Times shown assume a 10:00 AM start. Adjust to your event when you create it.

  1. 10:00

    Hair & Makeup

    Bridal party prep, often at the venue or hotel.

  2. 12:00

    Wedding Party Photos

    Getting-ready and bridal party photos.

  3. 13:00

    First Look

    Private moment with photos.

  4. 13:30

    Travel to Ceremony

    Buffer for transport to the ceremony venue.

  5. 14:00

    Ceremony

    The main event.

  6. 14:45

    Group Photos

    Family and bridal party photos right after the ceremony.

  7. 15:30

    Cocktail Hour

    Drinks, hors d'oeuvres, mingling while couple takes more photos.

  8. 16:30

    Reception Entrance & First Dance

    Couple entrance, first dance, kick off the reception.

  9. 17:00

    Dinner

    Plated or buffet, depending on style.

  10. 18:30

    Toasts & Speeches

    Best man, maid of honour, parents.

  11. 19:00

    Cake Cutting & Dance Floor

    Cake, then dance floor opens.

  12. 22:00

    Send-Off

    Sparkler exit, vintage car, or whatever the couple loves.

Why use a template

  • →Wedding party knows exactly where to be and when
  • →Photographer and videographer get a written timeline
  • →Vendors (caterer, DJ, florist) all see the same schedule
  • →Out-of-town guests can follow along on their phones

Frequently asked questions

What if our ceremony is at a different time?

Adjust the start time when creating the event — every block shifts proportionally. Or edit individual block times in the schedule editor.

Can vendors see the schedule?

Yes — share the public URL with anyone. They see live updates if you adjust timing during the day.

What about a separate timeline just for the wedding party / vendors?

Use the Backstage view (free) — gives crew a private URL with staff-only items like 'photographer arrival', 'florist setup', etc.

Does this work for a destination wedding?

Yes — set the timezone to your venue's local time. Out-of-town guests see times in your wedding's timezone.

Related templates

Ready to use the Wedding Day Timeline template?

Free to use. No credit card. 30 seconds to create your event.

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